Document Sharing

  • To start document sharing, click button.
  • When you click Document Sharing button, a window similar to a browser, but with added functions, will be shown.
  • You can even and draw objects on Document Sharing window.
  • Default URL can be configured at Document Sharing URL setting.
  • Force Display button will force the display of this window in front of all partcipants' desktop.
  • On the Drawing mode, the movement of scrollbar by the Chairmanship holder synchronizes with other participants while using Single Window Display.
  • When the Chairmanship holder operates Document Sharing function(modifying URL, sharing files), the operation is reflected to other participant’s computer.
  • The Chairmanship can be transferred to the other participant while using the Document Sharing.
    For the instructions, please refer to “Chairmanship”.
  • Chairmanship holder means “the chairman of normal room” and “Main user or a speaker of Multi-User mode”. (Multi-User mode is an optional feature.)

 Operations of Document Sharing(Only for the Chairmanship holder)

  • Document sharing window can be used like a browser, e.g. You can jump to a website by entering its URL, use Back and Forward buttons, refresh pages and follows links on a webpage by clicking them.
  • Futhermore, you can also open files from your computer by clicking the 'Share' button.

 Share(Only for the Chairmanship holder)

  • By clicking “Share” button , the Chairmanship holder can share a Excel, Word, PowerPoint, HTML, text, image, PDF or document files which Internet Explorer (6.0 or higher) can browse with all participants. And also, the Chairmanship holder is able to draw objects on the shared objects. The files can be obtained from either websites or the chairman's computer.
  • When a file is uploaded, URL-Entry field becomes blank.
  • Only the Chairmanship holder is able to upload files.
  • To share Excel, Word or PowerPoint files, Office 2000 or higher is required on your PC.

 Drawing(Only for the Chairmanship holder)

  • If the Chairmanship holder checks on the checkbox of Drawing, the Chairmanship holder can draw on the document with drawing tool.
  • All the drawings are reflected to all the participants.
    • PEN Select pen.
    Line Weight Select weight of lines that will be drawn by pen. The larger the number, the larger the line weight.
    Color Pallete Select color of pen.
    Page Clear Erase all drawings on current page.
    Eraser Can erase not only drawings, but also current web page or document itself.
    Eraser Size Select size of eraser. The number becomes larger, eraser size becomes larger.

 Save

  • Click on button, the dialog for “save” shows up.
  • The applicable file formats for “save” on the computer are followings.
    BMP, JPEG, GIF, TIFF and PNG format
  • Regardless of Chairmanship, “Save” function is available to all participants in the conference room.

 Print

  • Click and printing dialog box will be shown.
  • You can also select number of copies to print.
  • Regardless of Chairmanship, “Print” function is available to all participants in the conference room.

 Copy to Whiteboard

  • Click button to copy web page or document on Document Sharing onto Whiteboard as a picture.
  • When Whiteboard is not invoked, it will be invoked automatically and the picture will be copied. When Whiteboard is already invoked, the picture will be copied on the current page.
    (If there is any objects on the current page, the picture will be copied above them.)
  • When one of participants copies the picture onto Whiteboard, Whiteboard with the picture is also invoked on the other’s PC.
  • The operation of copying and pasting to Whiteboard is available for any participants in the room regardless of the Chairmanship.

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